INNYOUU Now the world is in your hands…
- Background Information on CASFOD
Unique Care and Support Foundation (CASFOD) is a child and women’s rights national nongovernmental organization with a mandate towards supporting humanitarian and development activities in Nigeria.
CASFOD has a vision aimed at creating a world where all people even in remote areas of the world hold the power to create opportunities for themselves and others. CASFOD’s core values includes Learning Continually, Excellence and Goal Oriented Approach.
- Summary of the Requirement
Lot 1: MHM kits: [Sanitary pads, Underwear, Multi-purpose soap bars, Petroleum jelly, Toothbrush, Toothpaste, Small towel, Disposal bags, Packaging bag].
Lot 2: Teaching and Learning Materials: [Exercise books, School bags, Eraser, Sharpener, Water Bottle]
Lot 3: Teaching and Learning Materials: [Exercise books, Eraser, Sharpener]
- ITT Overview and Instructions
- Overview
CASFOD invites interested and eligible suppliers to submit bids as part of a competitive process for the supply and delivery of learning materials to Yola Adamawa State. Successful bidder(s) will be expected to enter into a formal supply contract on a non-exclusive basis with CASFOD. CASFOD reserves the right not to award a contract as a result of this Invitation to Tender, or to award contracts to multiple suppliers, depending on the organization’s operational needs
- Instructions to Tenderers
These instructions are designed to ensure that all Bidders are given equal and fair consideration. It is the Bidders’ responsibility to ensure their offer is complete and that they provide all the necessary information asked for in the format specified, or risk their offer being rejected. Further details can be found in section 9.1 of this ITB document, ‘Submission Checklist.’
Documents comprising this tender pack are as follows:
- Annex A – Bill of Quantity
- Annex B – Bidders Information Form
- Annex C – Code of Conduct
Tenderers are required to submit their proposal, inclusive of all required annexes, via email to tender@casfod.org
Offers must be received by the deadline specified in the section ‘3.3 Key Dates and Timelines.’
The offer and all correspondence and documents related to the tender must be written in English.
Each Tenderer or member of consortium or sub-contractor may submit only one offer.
Unless stated otherwise, all submissions from Bidders about this tender must be directed to tender@casfod,.org and must include the ITB reference number – CASFOD/ITB/1025/001. Clarifications must be directed to tender@casfod.org and must include the ITB reference number: CASFOD/ITB/1025/001.
- Key Dates and Timelines
The following table outlines the key dates and timelines associated with this tender process. CASFOD reserves the right to change these at any time as the tender progresses.
| Activity | Deadline Date |
| Issue of Invitation to Tender | 27th October 2025 |
| Deadline for submission of offers | 3rd November 2025 |
| CASFOD Review of Offers | 6th November 2025 |
- Pricing
Bidders are required to complete the pricing schedule attached separately in Annex A – Bill of Quantity All prices must be quoted in Naira.
It is expected that prices will be fixed for the duration of the contract and quotes will be valid for a maximum period of 90 calendar days following the Closing Date of this tender. If, for any reason, you are unable to guarantee fixed pricing for the duration of the contract, any projected price increases should be clearly stated in your tender.
To ensure a fair and transparent process, CASFOD will not be able to divulge budget information relating to this tender or associated Projects. It is expected that Bidders submit their best possible financial offer at the point of submission.
- Specification and Scope of Requirement
A detailed specification is described by the BoQ can be found in Annex A, attached to this tender.
- Selection Criteria
Bids will be assessed against predetermined criteria, which have been developed and agreed upon by the Tender Panel before launching this Tender process. The information gathered in, and any other requested documentation will be used to evaluate and score each Bid against this set criteria. Please find further details in the table below:
| Criteria | Tenderers must demonstrate…… | Weight | ||
| Compliance | Tender Compliance and Completion | • Evidence of valid registration with corporate affairs commission with the Memorandum and Article of Association, and forms CAC2 and CAC7. | Pass/Fail. Bidders who do not meet these minimum requirements will not have their Bids further assessed. | |
| Technical Proposal (65%) | Delivery Lead Time | • Bidders are required to clearly indicate the proposed delivery timeline for the supply of learning materials if awarded the contract. | 15% | |
| Proof of relatable work experience. | • Bidders are required to provide evidence of at least two (2) successfully executed contracts for the supply of learning materials or similar services within the last three (3) years. | 50% | ||
| Financial Proposal (35%) | Pricing Schedule | • • | Completion of ‘Annex B – Pricing Schedule’ with all requested information Price validity | 35% |
- Evaluation of offers
The tender panel will review all Bids to ensure they meet the minimum requirements listed under the ‘Compliance’ section in the above table. Following this, each Bid will be assigned a score based on predetermined criteria and their associated weighted scorings.
The contract(s) will be awarded to the Bidder(s) who represent the best overall value for CASFOD in terms of the evaluation criteria set out above. By participating in this tender, you acknowledge and understand that the CASFOD reserves the right to:
- Decide not to award to any supplier
- Decide to award to one or more suppliers
- Decide to readvertise the opportunity
- Not necessarily accept the lowest cost offer
Notification of award of contract will be issued via e-mail.
- Terms & Conditions
By submitting a Bid as part of this Tender process, you also acknowledge and understand that:
Ø CASFOD will not be liable for any costs or expenses incurred in the preparation of your offer
Ø Successful Bidders will undergo vetting checks against an Anti-Terrorism and Sanctions Database as part of due diligence protocols
Ø CASFOD reserves the right to keep confidential the circumstances that have been considered for the selection of the offers
Ø Part of the evaluation process may include a presentation from the Bidder and a site visit by CASFOD staff, where applicable and necessary
Ø CASFOD reserves the right to alter the schedule of tender and contract awarding
Ø CASFOD reserves the right to cancel this tender process at any time and not to award any contract
Ø CASFOD reserves the right not to enter or award a contract as a result of this invitation to tender CASFOD does not bind itself to accept the lowest or any offer
Ø Any attempt by the Bidder to obtain confidential information, enter into unlawful agreements with competitors or influence the evaluation committee or CASFOD during the process of examining, clarifying, evaluating and comparing tenders will lead to the rejection of its offers and may result in the termination of a current contract where applicable
Ø You accept in full and without restriction the conditions governing this tender as the sole basis of this competition, whatever its conditions of sale may be, which you hereby waive
Ø You have examined carefully, understood and complied with all conditions, instructions, forms, provisions and specifications contained in this tender dossier. You are aware that failure to submit a tender containing all the information and documentation expressly required within the deadline specified may lead to the rejection of the tender at CASFOD discretion
Ø You are not aware of any corruption practice in this competition. Should such a situation arise, we shall immediately inform CASFOD in writing
Ø You declare that you are affected by no potential conflict of interest and that you and our staff have no link with other Bidders or parties involved in this competition. Should such a situation arise during the performance of the contract, you shall immediately inform CASFOD in writing. You accept to work with local laborers in the community.)
ANTI – TERRORISM
The Contractor or partners declares and guarantees that the funds provided by CASFOD Nigeria for the service shall not be knowingly used to benefit terrorist groups as defined in the criminal code of Nigeria or individual members of those groups or for terrorist activities, either directly or indirectly.
Submission of offers
Offer should be submitted to CASFOD address at.
Attention: Head of Supply Chain B84, Mandau Street Bulunkutu, Maiduguri.
Borno State, Nigeria.
Tel: 07066996336
Or
Electronically through the CASFOD designated email address. tender@casfod.org
Queries related to this tender must be addressed to tender@casfod.org
Please include the tender reference number above in all correspondence
The offer and all correspondence and documents related to the tender must be written in the English language.
LOT 1 – LOT2 – LOT3 Document as LINK Below
https://drive.google.com/drive/folders/1rdZ6THJK3WRZhCatX2 QpNd05C1ioDkad?usp=sharing