INNYOUU Now the world is in your hands…
GRASS ROOT ADVOCACY FOR COMMUNITY EMPOWERMENT INITIATIVE
GRACE Initiative is a women led organisation operating it activities in northeast Nigeria, within the thematic areas of Protection, GBV, Nutrition, Women Empowerment and WASH. Duly registered with Corporate Affair Commission (CAC) in October 2019 with Reg No: 138203.
GRACE Initiative aims to protect women, girls and children including person with disability. GRACE Initiative program activity is integrated to promote the best interest of people we serve ensuring that on one is left behind. We are recruiting to fill in the position of HR Officer who will be supporting project in Gubio LGA of Borno State.
JOB DISCRIPTION FOR HR OFFICER
1 slot
Location: Gubio LGA, Borno state Duration: 6 months
Reporting Line: Executive Director
Key Responsibilities
HR
- The post holder will play a role during recruitment, onboarding, performance
management, staff welfare, compliance with Labor laws, and fostering a positive work culture. The role holder will ensure that HR policies and practices align with the organization’s mission and donor requirements.
Recruitment & Onboarding
- Support with recruitment processes including job postings, longlisting, interview support, and resending out emails for test, interview and reference checks using approved templates.
- Prepare employment contracts and facilitate onboarding of new staff
- Maintain updated job descriptions and organizational charts Staff Management
- Monitor staff attendance, leave, and timesheets
- Manage employee records and ensure confidentiality
- Support performance appraisal processes and staff development plans
Policy & Compliance
- Ensure HR policies are up-to-date and compliant with Nigerian Labor laws and donor regulations
- Support internal audits and donor reviews related to HR
- Address employee grievances and mediate conflict resolution Training & Development
- Identify training needs and coordinate capacity-building initiatives
- Follow up with new staff to enrol in PSEA certifications and archive certificate earned.
- Organize workshops and staff development programs Payroll & Benefits
- Liaise with finance team to ensure accurate payroll processing
- Administer staff benefits including health insurance, pensions, and leave entitlements Culture & Engagement
- Promote a positive and inclusive work environment
- Organize team-building activities and staff engagement initiatives Office Administration
- Oversee day-to-day office operations and ensure a clean, organized, and functional
workspace
- Manage office supplies, equipment, and inventory
- Maintain filing systems (physical and digital) for easy retrieval and compliance
- Coordinate repairs, maintenance, and service contracts for office infrastructure Documentation & Records
- Prepare and manage correspondence, reports, and official documents
- Maintain accurate records of staff attendance, leave, and timesheets
- Support archiving and document control for audits and donor reporting Compliance & Support
- Ensure administrative procedures comply with organizational policies and donor
requirements
- Support HR and finance teams with documentation and filing
- Assist with onboarding of new staff and orientation logistics
Essential skills and Qualifications:
- Bachelor’s degree in any social sciences, or related field
- Minimum of 2 years’ experience in HR, preferably in the NGO or development sector
- Knowledge of Nigerian labor laws and HR best practices
- Familiarity with HR compliance
- Proficiency in Microsoft Office and HR software
- Strong interpersonal, communication, and organizational skills
- High level of integrity, discretion, and professionalism
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
How To Apply
Please send your motivation letter and CV through recruitment@graceinitiative.org.ng Clearly demonstrate how you meet the qualifications for this position, no later
than OCTBER 31st, 2025
CVs without the subject line “HR OFFICER “will not be considered.
Only shortlisted candidates will be contacted.
Women and person with disability are strongly advised to apply.